Artist Terms and Conditions

The following terms and conditions are applicable for entering and exhibiting at the Mount Eliza Art & Design Show.  By completing the Application Form, the Entrant agrees to these Terms & Conditions.

 

1.  GENERAL TERMS

    1. Mount Eliza North Primary School - referred as the "School”
      1. Mount Eliza Art & Design Show - referred as the "Art Show”
        1. Mount Eliza Art & Design Show Committee - referred as the “Committee”
          1. Artists & Makers - referred as the “Entrant”
            1. Artworks and Products that appear in the Gallery or Shop - referred as the “Item”
            2. People to attend the Art Show - referred as "Patrons"
            3. There are two areas in which Items can be exhibited:
              1. "Gallery": This area exhibits fine art works that are 2D and 3D
              2. "Shop":  This area exhibits decor, design, jewellery, textiles, ceramics, etc
            4. Refer to the Key Dates for all relevant due dates and times, which must be strictly adhered to. Late applications, submissions, drop offs or collections will not be accepted.

               

              2.  FINANCIAL TERMS

              1. The School does not add GST to the sale of Items.
              2. The School charges a 35% commission for sold Items.
              3. The School covers the cost of any credit card and other fees occurred on the Application Fee and on sold Items.
              4. The Entrant must pay the following non-refundable application fee via this website to be considered to exhibit at the Art Show.
                1. $55 for Gallery exhibit only
                2. $55 for Shop exhibit only
                3. $85 for Gallery & Shop exhibit
              5. Each Item will be for sale at the price nominated by the Entrant.  When an Item is sold, the School will:
                1. Pay the Entrant 65% of the sale price.
                2. Retain 35% of the sale price to cover the commission and to pay for any fees.
              6. Payment to the Entrant will occur within 30 days after the close of the Art Show and will be paid into the bank account nominated by the Entrant within their Submission Form.
              7. The School may offer discounts on Items to some Patrons.  Any discounts will be deducted from the School proportion of the commission and will not impact the amount payable to the Entrant.
              8. The School nor the Committee will be held responsible for any fault or issues arising from sales.

               

              3.  ENTRANT & ITEM GUIDELINES

              1. The Entrant must be located in Australia.
              2. The Entrant must have an ABN.
              3. All entries must be handmade and be the original and unaided work of the Entrant whose name appears on the Application Form.
              4. No works previously exhibited at the Art Show will be accepted.
              5. Number, size and weight of entries permitted per Entrant:
                1. Gallery 2D (Paintings, Photography, Mixed Media, Prints, etc): up to 5 Items. Diptych and triptych will be considered one Item and sold accordingly.  Editions are allowed for prints, and multiples can be sold.
                2. Gallery 3D (Sculpture): up to 8 Items
                3. Shop: Unlimited
                4. Feature Artists:  The Feature Artists are permitted to enter extra Items.
                5. For all items:  Maximum size of 1.5m x 1.5m, maximum 12kg in weight.  Items exceeding these limits may only be accepted with prior agreement with the Committee.
              6. As the show is held at the primary school, all work must be suitable for viewing by children (eg, no nudity, no violence, no cultural appropriation). The Committee reserves the right not to exhibit any works/goods that it deems inappropriate.
              7. Hanging artworks must be delivered ready to hang with appropriate hooks and wires. The Committee reserves the right to reject any works where framing or hooks are not properly secured. Due care will be taken by the Committee however this is the responsibility of the Entrant.

               

              4.  APPLICATION PROCESS

              1. Entrants wishing to be considered to exhibit within the Gallery and/or Shop, must complete an Application Form for each area they would like to exhibit in.
              2. Completing the Application Form does NOT guarantee acceptance to exhibit within the Art Show.  Applications are assessed by the Committee, and accepted Entrants will be notified by email.
              3. The Entrant must pay the applicable Application Fee.
              4. No correspondence or discussion will be entered into once the Committee has decided on the entries. Entrants who are not offered to exhibit this year are encouraged to apply in future years.

               

              5.  SUBMISSION OF ARTWORKS & PRODUCTS

              1. Once an Entrant has been accepted to exhibit within the Art Show, they are required to submit the details of the Items they will be exhibiting within the Art Show by completing the relevant Submission Form.
              2. The Entrant must also upload suitable photographs of their Items at the time of Submission.  Photographs must be:
                1. Square in shape
                2. Have high-quality resolution
              3. The Entrant must advise all details associated with the Item, such as Entrant's bio, Item title, Item size, Item price.
              4. If minor errors are made during the submission, the Committee is able to work with the Entrant to fix these minor errors.  If multiple errors are made with significant changes needed, a $50 fee is changed to the Entrant for the Committee to work on the submission.
              5. Once all Items have been submitted, the Committee will review the Items and will either accept or decline each submissions.  A submission decline may occur if the Item does not fit the Entry Criteria.  In this instance, the Committee will contact the Entrant and ask them to submit an alternate Item.
              6. Once all Items have been accepted, the Committee will upload Gallery Items onto this website and ask the Entrant to review and approve each listing.  Shop Items will not appear on this website.
              7. Once all Items have been approved on the website, the Committee will provide the Entrant with Item codes, inventory slip and other delivery information.

                 

                6.  DONATED ARTWORKS & PRODUCTS

                1. The Art Show also has a number of donation and sponsorship opportunities that can promote the Entrant.  These are listed here.
                2. If the Entrant would like to donate Items to either the Opening Night Auction, Silent Auction or Raffle, they should discuss this with the Committee.
                3. These Items must be donated in full to the Art Show and the Art Show does not pay a commission to the Entrant on any funds raised by the Item.  There is no entry cost to participate in these activities.

                 

                7.  DELIVERY OF ARTWORKS & PRODUCTS

                1. Entrants are responsible for labelling each Item with clear, typed labels. Unlabelled Items will not be accepted.
                2. All Items are to be delivered in perfect saleable condition.  All hanging Items must have hanging wire to hang onto wall hooks.  Hooks attached directly to the Item will not be accepted.
                3. Items should be delivered appropriately protected, such as within a box or in bubble wrap.
                4. Items must be delivered:
                  1. By the Entrant, or their approved representative
                  2. Strictly between the times detailed in the Key Dates.
                  3. At Mount Eliza North Primary School, 6 Moseley Dr, Mount Eliza.
                  4. Postage or Courier delivery may be available to some Entrants, if discussed and agreed by the Committee prior.  The Committee or School is not responsible for lost postage or Items being damaged during transit.
                5. No other props should be delivered with the Items, such as display stands, unless the Entrant has already discussed and had these agreed by the Committee.  Display props must also be clearly labeled.
                6. The Entrant is required to check-off the Items with a corresponding Committee member to ensure all Items have been received.

                 

                8.  SET UP & SALE OF ITEMS

                1. The Committee is responsible for the set up, display and sale of all Items.  Entrants are not permitted to set up or display Items, or interfere with the sale of Items. 
                2. While all due care will be taken to display the Items in the way the Entrant envisaged, the Committee reserves the right to display the Items in a way that best suits the Art Show.
                3. All Items will go on sale from Friday afternoon, and end at the completion of the Art Show on Sunday.
                4. Gallery Items are for sale in-person and online on this website.
                5. Shop Items are for sale in-person only.
                6. If Items are "one-off" items, the Entrant must remove the Item from all other sale platforms for the duration of the Art Show, so that Item is available for sale exclusively at the Art Show.

                 

                9.  PEOPLES' CHOICE AWARD

                1. All Entrants (from both the Gallery and Shop) are entered into the "Peoples' Choice Award" and go into the running to win one of three cash prizes, totaling $2250.
                2. Patrons who visit the Art Show in person are asked to vote on their favorite Artwork/Product/Artist/Maker across the whole Art Show.
                3. The Committee will tally all submissions after the Art Show has finished and will award the prize accordingly:
                  1. Most votes (1st place): $1000
                  2. Second most votes (2nd place): $750
                  3. Third most votes (3rd place): $500
                4. Payment of the prizes will be provided to the winning Entrants via their provided bank account details within 30 days of the Art Show.
                5. The Committee's decision is final and will not be discussed with any Entrants.

                 

                10.  COLLECTION OF UNSOLD ARTWORKS & PRODUCTS

                1. All Entrants are expected to attend the school at the completion of the Art Show to collect any unsold artwork or products, unless The Committee has advised the Entrant that all of their Items have sold and they are not required to collect any Items.
                2. Unsold works must be collected:
                  1. By the Entrant, or their approved representative
                  2. Strictly between the times detailed in the Key Dates.
                  3. At Mount Eliza North Primary School, 6 Moseley Dr, Mount Eliza.
                  4. Postage or Courier pickup may be available to some Entrants, if discussed and agreed by the Committee prior.  The Committee or School is not responsible for lost postage or Items being damaged during transit.
                3. Entrants are encouraged to bring extra packaging material for pick up.  The Committee may not be able to keep the original packaging due to limited storage.
                4. Items not picked up during the allocated date and time and left at the School without prior agreement between the Entrant and the Committee, will be disposed of by the Committee as they deem suitable.

                 

                11.  INDEMNITY, INSURANCE & MARKETING

                1. The Entrant is responsible for the insurance of their Items against loss or damage when in custody of the Committee, on display at the Art Show or within transit.
                2. The Entrant agrees to indemnify the Art Show, Committee and the School and hold the organisers harmless in the event of the loss or damage whatsoever to the entered Items from delivery of the artworks.
                3. The Committee will exercise all reasonable care in handling the Items.
                4. The Committee are permitted to photograph exhibits for administration and for the purposes of publicity and marketing, unless otherwise stated by the Entrant in the form of a written objection which must be received during the submission process.
                5. The Committee will make all efforts to promote the Entrant but are not obliged to do so.
                6. The Committee encourages each Entrant to promote their art in the Art Show through their own promotional channels.

                 

                Please contact the Art Show Committee if you have any questions about these Terms and Conditions.