Artwork & Product Submission Portal

The Art Show uses an online Sellers Portal for Artists and Makers to upload their products, provide their contact details and list their banking details. It's easy to make changes, and the Portal shows sales over the weekend.

Friday 9th October: All artwork and products must be uploaded into the Portal

Sunday 18th October: Artwork and products must be delivered to the school

Grab a cuppa and read through the instructions below on how to create an account or to log into your existing account. When you're ready, start uploading your artwork and products.

Need help? Reach out to your Art Show Contact, or contact admin here

Step 1: Create Account or Log In

NEW ARTIST/MAKERS: CREATE AN ACCOUNT IN OUR SELLER'S PORTAL

Click HERE to create your account.

Fill in the form:

  1. You Name: Your personal name
  2. Your Business Name: Your business name (how you will appear on the website).
  3. Email: Your email
  4. Password/Confirm Password: Create a password
  5. ABN: Every seller MUST have an ABN.
  6. Are you an "Emerging Artist"?: Please select YES if you:
  • Have never exhibited within this Art Show before, and
  • Are within the first 5 years of your professional practice.

RETURNING ARTISTS/MAKERS: LOG INTO YOUR ACCOUNT

Click HERE to log into the Seller's Portal.

  1. Enter your login email address and password that you used in previous years.
  2. If you have forgotten your password, you can reset it by clicking "Forgot your Password?"
  3. Click "Login To My Account"

Step 2: Personal Details & Bank Account

NEW ARTISTS/MAKERS: PROVIDE YOUR PERSONAL & BANK DETAILS

You are now in The Seller's Portal. This is your main dashboard, it provides you information about your products that you will upload shortly.

You now need to complete your personal details and add your bank account details so that we can pay you when you sell a product.

MY ACCOUNT

  1. In the left-hand menu, click on "Profile", then click on "My Account".
  2. Complete all mandatory areas (marked with an *).
  3. Your "Detailed Store Description" should be between 20-90 words and should tell us how amazing you are and what you make.
  4. A "Store Banner" and a "Seller Profile Image" is not required.
  5. Click "Save Changes" at the bottom of the page.

MY PAYMENT DETAILS

  1. In the left-hand menu, click on "Profile", then click on "My Payment Details".
  2. Complete all mandatory areas (marked with an *).
  3. Click "Save" at the bottom of the page.

RETURNING ARTIST/MAKERS: CHECK YOUR PERSONAL & BANK DETAILS

Please check that your details are still current:

MY ACCOUNT

  1. In the left-hand menu, click on "Profile", then click on "My Account".
  2. Check that all details are correct and make any changes as necessary.
  3. Click "Save Changes" near the bottom of the page if you make any changes.

MY PAYMENT DETAILS

  1. In the left-hand menu, click on "Profile", then click on "My Payment Details".
  2. Check that all details are correct and make any changes as necessary.
  3. Click "Save" at the bottom of the page if you make any changes.

Step 3: Add Products

GO TO YOUR PRODUCTS DASHBOARD

Now let's start adding some products!

  1. In the left-hand menu, click on "Products", then click on "Product Listings". This will take you to your Product's Dashboard.
  2. When you have all the details of your products ready to upload (including the SKU and photos), click "Add Product" (right-hand side).
  3. After you have created a product, they will appear here.

QUICK TIP: WHAT IS AN SKU?

An "SKU" is a "stock-keeping unit", otherwise known as a unique number to identify every product. Buyers and Art Show Staff, will use your SKU to search for the product on our website when they want to buy it!

  • Your SKU is the order number from your application fee confirmation email, followed by 001, 002, 003, 004 and so on for each unique product you have.
  • EG - If your application order number was 6135, your SKUs would be: 6135001, 6135002, 6135003, etc.

DECIDE HOW TO ALLOCATE YOUR SKUs

  • For Gallery Artists: As most of you will have a maximum of 5 products, please allocate each of your pieces a unique SKU (ie, XXXX001 to XXXX005).
  • For Shop Makers: You might submit 100+ products, so please decide if you will use "unlimited" or "grouped" SKUs...
  • UNLIMITED SKUs: You can have unlimited number of SKUs. EG - you have 50x cat & dog posters at $39 each - each poster could have a unique SKU = 6135001 to 6135050. This is manageable if you have less than 20 products.
  • GROUPED SKUs: You can group similar products with the same price under the same SKU. EG - SKU 6135001 is for 25x cat posters worth $39 each, and SKU 6135002 is for 25x dog posters for $39 each. This is more manageable if you have more than 20 products.

IMPORTANT

  • Every SKU must be individually uploaded into the Portal (details, descriptions, photos) and needs to be counted and verified at drop off and pickup. Less SKUs = Less work.
  • You MUST attach a label to EVERY product, and you must include the SKU and price on each label. Less SKUs = Less work.

UPLOAD PRODUCTS

PRODUCT UPLOADS - EACH UPLOAD = 1 SKU

  • GALLERY may upload up to 5x 2D products and unlimited x 3D products.
  • SHOP may upload an unlimited number of products.
  • But remember, LESS SKUs = LESS WORK

PRODUCT DETAILS

  • Product Name: Your artwork title or product name
  • Product Type: Select one
  • Description: All Gallery products MUST have a description. Shop products only need a description if it also has a photo. Include: product details, material, dimensions, optional bio, the more lyrical the description the better.
  • Product Tags: MUST select "2026 Gallery" OR "2026 Shop", other tags optional.
  • Shipping Details: Not applicable
  • Pricing Details: List the price of this product (inclusive of any GST)
  • SKU: Include ONE SKU for this product
  • Track Inventory: Select "Track This Product's Inventory"
  • Quantity: List how many pieces there are - EG "1" for an original painting, or "5" if there are 5 prints/editions available, or "33" if there are 33 rings available, etc.
  • Variant Details: Do not use

PRODUCT IMAGE (Right-hand side):

  • Gallery: MUST upload at least 1 image per product, showing the whole product, including frame. Subsequent photos (max 4) can show close ups or in-situ.
  • Shop: Optional images for 5 products (used for social media marketing).
  • Images must be high quality, but they can be in any shape.

COLLECTIONS - Not applicable

Once you have added everything, click "SAVE CHANGES" at the bottom of the page.

APPROVAL OF YOUR ARTWORK/PRODUCTS

  • Once you have uploaded your products, the Art Show Committee will review them and will either accept them or decline them (if it goes against our T&Cs).
  • Once your products have been approved, they are ready to be sold over the weekend. ONLY products with photos will be visible on the website.
  • GALLERY products can be purchased at anytime over the weekend via the website, with buyers picking up the artwork once the Art Show has finished.
  • SHOP products can only be purchased in-person while in the shop, with the buyer taking the item with them at the time of purchase.

MANAGEMENT OF YOUR ARTWORKS/PRODUCTS

If you need to make any changes to your personal details, bank details or any of the uploaded artwork/products, you can simply log into your Portal Account and make the changes. Any product changes will need to be reapproved by the Art Show Committee.

Last date allowed to make changes: FRIDAY 9th OCT

Step 4: Drop-off and Pick-up

DROP-OFF YOUR ARTWORKS/PRODUCTS

  • Date/Time: Sunday 18th October 10am - 3pm ONLY
  • If you can't drop off during this time, please organise for a family member/friend to.
  • Location: Mount Eliza North Primary School, 6 Moseley Drive, Mount Eliza - we will be down in the gymnasium, follow the signs.
  • Gallery: Every product must be labeled with: SKU, price, your name & title (we will create formal gallery labels)
  • Shop: Every product must be labeled with: SKU & price (Shop staff will use these to sell your items)
  • Packaging: We encourage you to deliver your products wrapped up, however we can not guarantee that it will be returned to you.
  • Display Stands & Business Info: Shop Makers who wish to supply specific display stands for their products must have these per-approved by the Art Show Committee. Promo/Business Flyers are not allowed.
  • Process: At drop off, the Committee will check and count all of your products against what is on our website. Once accepted, the Committee will give you a copy of your drop-off-slip and will take your products and display them in the gallery. If anything is incorrect, we will ask you to fix it before we accept the products.
  • Celebrate! Congrats, all the hard work is done. Come back on Opening Night and celebrate with family and friends!

SOLD ARTWORKS & PRODUCTS

When one of your artworks or products sells:

  • You will be sent an email notification.
  • Your Portal Dashboard will also update with the details, and
  • The "Orders" page will also provide the details of the sale.

IMPORTANT:

  • The "Store Earnings" are an indicative guide only.
  • True payment details will be determined by the Art Show Committee at the completion of the Art Show.
  • Payment of your earnings (65%) will be paid by the School within 30 days of the Art Show ending.

PICK-UP UNSOLD ARTWORKS/PRODUCTS

  • Date/Time: Sunday 25th October 5-6.30PM ONLY
  • DO NOT arrive earlier - we will be finalising reports, counting 1,000s of products and facilitating the collection of sold artwork to buyers. You will be turned away if you arrive before 5pm.
  • If you are unable to collect during this time, please ask a family member/friend to collect on your behalf. Only with prior approval will we store your products at the school for a MAXIMUM of 1 week. Artwork not collected after this time will be forfeited.
  • Location: Mount Eliza North Primary School, 6 Moseley Drive, Mount Eliza - come back down to the gymnasium.
  • Packaging: We recommend you bring packaging to transport your products home.
  • Process: At pick up, the Committee will ask for your BUSINESS name and will then collect your unsold products from the gallery. They will check the unsold products against a pick-up-slip and once accounted for, will hand over the products to you. This is a busy period with lots of volunteers also taking down the gallery space. Please bear with us as we support everyone.
  • Celebrate! Congrats, the Art Show is finished for another year - we're sure you will have a fabulous show!

Opening Night Gala

Artist and Markers - get your Opening Night Gala tickets! This is a not-to-be missed event - finger food, complimentary glass of bubbles, and a great opportunity to connect with other artist, makers and businesses. Celebrate your achievements and find out who the award winners are!

BUY YOUR TICKETS NOW!