Artwork & Product Submission Portal
The Art Show uses an online Portal for Artists and Makers to upload their products, provide their contact details and list their banking details. It's easy to make changes, and the Portal shows sales over the weekend.
Follow the steps below to set up and manage your Portal - read the tips and watch the "how to videos" for extra support.
All artwork and products must be uploaded into the Portal by Friday 10th October for approval.
Artwork and products must be delivered to the school on Sunday 19th October - times will be advised closer to the date.
For Artist & Makers who exhibited in 2024
STEP 1: LOG INTO YOUR ACCOUNT
- Click on the above button to go to The Portal.
- Enter your login email and password that you used last year.
- If you have forgotten your password, you can reset it.
STEP 2: CHECK YOUR PERSONAL & BANK DETAILS
Please check that your details are still current:
MY ACCOUNT
- Click on "Profile" in the top menu and select "My Account".
- Check that all details are correct and make any changes as necessary.
- Click "Save Changes" at the bottom of the page if you make any changes.
MY PAYMENT DETAILS
- Click on "Profile" in the top menu and select "My Payment Details".
- Check that all details are correct and make any changes as necessary.
- Click "Save Changes" at the bottom of the page if you make any changes.
STEP 3: GO TO PRODUCT DASHBOARD
- Click on "Products" in the top menu, then click "Product Listings". This will take you to your Products Page.
- You will be able to see your products from last year. ALL OF THESE HAVE BEEN DISABLED. Please DO NOT EDIT these.
GALLERY PRODUCT UPLOADS:
- Can upload up to 5x 2D products.
- Can upload unlimited x 3D products.
- ALL of these products must NOT have been exhibited last year.
SHOP PRODUCT UPLOADS:
- Can upload an unlimited number of products.
- Ideally the majority of your items are new, however, you may DUPLICATE last year products to create a new listing for this year.
REMINDER ABOUT SKUs
If you remember from last year, we capped it to 20 SKUs. This year, you can have unlimited SKUs.
WHAT IS YOUR SKU?
- Your SKU is your order number from your application fee, followed by 001, 002, 003, 004 and so on
- EG - If your application order number was 6135, your SKUs would be: 6135001, 6135002, 6135003, etc.
DECIDE HOW TO ALLOCATE YOUR SKUs
- UNLIMITED SKUs: You can have unlimited number of SKUs. EG - you have 50x cat & dog posters at $39 each - each poster could have a unique SKU = 6135001 to 6135050. This is manageable if you have less than 20 products.
- GROUPED SKUs: You can group similar products with the same price under the same SKU. EG - SKU 6135001 is for 25x cat posters worth $39 each, and SKU 6135002 is for 25x dog posters for $39 each. This is more manageable if you have more than 20 products.
IMPORTANT
- Every SKU must be individually uploaded into the Portal (details, descriptions, photos) and needs to be counted and verified at drop off and pickup. Less SKUs = Less work.
- You MUST attach a label to EVERY product, and you must include the SKU and price on each label.
STEP 4a: UPLOAD NEW PRODUCTS
In the Product Dashboard, click on "+ Add Product" and complete the form:
PRODUCT DETAILS
- Product Name: Your artwork title or product name goes here
- Product Type: Select one
- Description: Gallery products, and Shop products with a photo, MUST have a description (product details, material & dimensions, optional bio). Shop products that don't have a photo don't need a description.
- Product Tags: MUST select "2025 Gallery" OR "2025 Shop", other tags optional.
- Shipping Details: Not applicable
- Pricing Details: List the price of this product (inclusive of any GST)
- SKU: Include ONE SKU for this product
- Track Inventory: Select "Track This Product's Inventory"
- Quantity: List how many pieces there are - EG "1" for an original painting, or "5" if there are 5 prints/editions available, or "33" if there are 33 rings available, etc.
- Variant Details: Do not use
PRODUCT IMAGE:
- Gallery: MUST upload at least 1 image per product, showing the whole product, including frame. Subsequent photos (max 4) can show close ups or in-situ.
- Shop: Optional images for 5 products
- Images must be high quality, but they can be in any shape.
COLLECTIONS:
- Collections: Not applicable
STEP 4b: DUPLICATE EXISTING PRODUCTS (SHOP ONLY)
This is ONLY for SHOP items.
DUPLICATE PRODUCT
- Find the product you want to duplicate.
- For that product, click on the 3 DOTS in the far right "Action" column. Select "Edit"
- Once in the "Edit Product Page", click on "More Action" on the right side above the "Product Image" area. Select "Duplicate"
- Give the product a new name.
- "Status of Product" can be either selection - admin still needs to approve regardless.
- Tick/Untick if you do/don't want images to copy across.
- Click "Duplicate"
- The page will load with the new duplicated product.
CHECK/UPDATE DETAILS
Now check all details are filled in and edit any details that need changing. In particular:
- Description: If you upload a photo for this product, please include a description.
- Product Tags: MUST select "2025 Shop", other tags optional - remove "2024".
VARIANT DETAILS
- Click on the 3 DOTS under the "Action" column and select "Edit"
- Title: Do not change "Default Title"
- Price: If necessary, update price
- SKU: Update the SKU to this year's SKU
- Track Inventory: Should be "Track This Product's Inventory"
- Quantity: Update how many pieces there are
PRODUCT IMAGE:
- Shop: Optional images for 5 products
- Images must be high quality, but they can be in any shape.
COLLECTIONS:
- Collections: Not applicable
APPROVAL OF YOUR ARTWORK/PRODUCTS
- Once you have uploaded your products, the Art Show Committee will review your them and will either accept it or decline it (if it goes against our T&Cs).
- Once your products have been approved, they are ready to be sold over the weekend. ONLY products with photos will be visible on the website.
- GALLERY products can be purchased at anytime over the weekend via the website and will be collected the after the Art Show.
- SHOP products can only be purchased in-person while in the shop and will be taken at the time of purchase.
MANAGEMENT OF YOUR ARTWORKS/PRODUCTS
If you need to make any changes to your personal details, bank details or any of the uploaded artwork/products, you can simply log into your Portal Account and make the changes.
Last date allowed to make changes: FRIDAY 10th OCT
SOLD ARTWORKS & PRODUCTS
When one of your artworks or products sells:
- You will be sent an email notification.
- Your Portal Dashboard will also update with the details, and
- The "Orders" page will also provide the details of the sale.
IMPORTANT:
- The "Store Earnings" are an indicative guide only.
- True payment details will be determined by the Art Show Committee at the completion of the Art Show.
- Payment of your earnings (65%) will be paid by the School within 30 days of the Art Show ending.
For New Artist & Makers in 2025
STEP 1: CREATE AN ACCOUNT
Click on the above Portal button and select "Join Now" underneath the "Log into my Account now" button.
Fill in the CREATE ACCOUNT form:
- Seller: Your personal name
- Seller Shop Name: Your business name (how you will appear on the website).
- ABN: Every seller MUST have an ABN.
- Are you an "Emerging Artist"?: Please select YES if you:
- Have never exhibited within this Art Show before, and/or
- Are within the first 5 years of your professional practice.
STEP 2: PROVIDE YOUR PERSONAL & BANK DETAILS
You are now in The Portal. This is your main dashboard, it provides you information about your products and if they sell.
You now need to complete your personal details and add your bank account details so that we can pay you when you sell a product.
MY ACCOUNT
- Click on "Profile" in the top menu and select "My Account".
- Complete all mandatory areas (marked with an *).
- Your "Detailed Store Description" should be between 20-90 words and should tell us how amazing you are and what you make.
- You may upload a "Seller Profile Image", which may be used within the website/social media. A Logo and a Store Banner is not required.
- Click "Save Changes" at the bottom of the page.
MY PAYMENT DETAILS
- Click on "Profile" in the top menu and select "My Payment Details".
- Complete all mandatory areas (marked with an *).
- Click "Save Changes" at the bottom of the page.
STEP 3: GO TO PRODUCT DASHBOARD
Now let's start adding some products!
- Click on "Products" in the top menu, then click "Product Listings". This will take you to your Products Page.
- Once you have creat4ed a product, they will appear here.
- To add a product, click "+ Add Product"
QUICK TIP: WHAT IS AN SKU?
An "SKU" is a unique number to identify every product. Potential buyers, and the Shop sales people, will use your SKU to search for the product on the website to learn more about it and hopefully buy it!
- Your SKU is your order number from your application fee, followed by 001, 002, 003, 004 and so on
- EG - If your application order number was 6135, your SKUs would be: 6135001, 6135002, 6135003, etc.
DECIDE HOW TO ALLOCATE YOUR SKUs
- UNLIMITED SKUs: You can have unlimited number of SKUs. EG - you have 50x cat & dog posters at $39 each - each poster could have a unique SKU = 6135001 to 6135050. This is manageable if you have less than 20 products.
- GROUPED SKUs: You can group similar products with the same price under the same SKU. EG - SKU 6135001 is for 25x cat posters worth $39 each, and SKU 6135002 is for 25x dog posters for $39 each. This is more manageable if you have more than 20 products.
IMPORTANT
- Every SKU must be individually uploaded into the Portal (details, descriptions, photos) and needs to be counted and verified at drop off and pickup. Less SKUs = Less work.
- You MUST attach a label to EVERY product, and you must include the SKU and price on each label.
STEP 4: UPLOAD PRODUCTS
Now that you're in the Upload Products Page, complete the following details:
PRODUCT UPLOADS - EACH UPLOAD IS ONE SKU
- GALLERY may upload up to 5x 2D products and unlimited x 3D products.
- SHOP may upload an unlimited number of products.
PRODUCT DETAILS
- Product Name: Your artwork title or product name goes here
- Product Type: Select one
- Description: Gallery products, and Shop products with a photo, MUST have a description (product details, material & dimensions, optional bio). Shop products that don't have a photo don't need a description.
- Product Tags: MUST select "2025 Gallery" OR "2025 Shop", other tags optional.
- Shipping Details: Not applicable
- Pricing Details: List the price of this product (inclusive of any GST)
- SKU: Include ONE SKU for this product
- Track Inventory: Select "Track This Product's Inventory"
- Quantity: List how many pieces there are - EG "1" for an original painting, or "5" if there are 5 prints/editions available, or "33" if there are 33 rings available, etc.
- Variant Details: Do not use
PRODUCT IMAGE:
- Gallery: MUST upload at least 1 image per product, showing the whole product, including frame. Subsequent photos (max 4) can show close ups or in-situ.
- Shop: Optional images for 5 products
- Images must be high quality, but they can be in any shape.
COLLECTIONS:
- Select: Not applicable
APPROVAL OF YOUR ARTWORK/PRODUCTS
- Once you have uploaded your products, the Art Show Committee will review your them and will either accept it or decline it (if it goes against our T&Cs).
- Once your products have been approved, they are ready to be sold over the weekend. ONLY products with photos will be visible on the website.
- GALLERY products can be purchased at anytime over the weekend via the website and will be collected the after the Art Show.
- SHOP products can only be purchased in-person while in the shop and will be taken at the time of purchase.
MANAGEMENT OF YOUR ARTWORKS/PRODUCTS
If you need to make any changes to your personal details, bank details or any of the uploaded artwork/products, you can simply log into your Portal Account and make the changes.
Last date allowed to make changes: FRIDAY 10th OCT
SOLD ARTWORKS & PRODUCTS
When one of your artworks or products sells:
- You will be sent an email notification.
- Your Portal Dashboard will also update with the details, and
- The "Orders" page will also provide the details of the sale.
IMPORTANT:
- The "Store Earnings" are an indicative guide only.
- True payment details will be determined by the Art Show Committee at the completion of the Art Show.
- Payment of your earnings (65%) will be paid by the School within 30 days of the Art Show ending.
Opening Night Gala
Artist and Markers get 20% off Opening Night Gala tickets (your Art Show Committee contact has emailed you the discount code to use). This is a not-to-be missed event - finger food, complimentary glass of bubbles, and a great opportunity to connect with other artist, makers and businesses.