1. Click on the above button to go to The Portal.
2. Enter your login email and password that you used last year.
3. If you have forgotten your password, you can reset it.

Please check that your details are still current:

MY ACCOUNT

1. Click on "Profile" in the top menu and select "My Account".
2. Check that all details are correct and make any changes as necessary.
3. Click "Save Changes" at the bottom of the page if you make any changes.

MY PAYMENT DETAILS

1. Click on "Profile" in the top menu and select "My Payment Details".
2. Check that all details are correct and make any changes as necessary.
3. Click "Save Changes" at the bottom of the page if you make any changes.

1. Click on "Products" in the top menu, then click "Product Listings". This will take you to your Products Page.

• You will be able to see your products from last year. ALL OF THESE HAVE BEEN DISABLED. Please DO NOT EDIT these.

GALLERY PRODUCT UPLOADS:

• Can upload up to 5x 2D products.
• Can upload unlimited x 3D products.
• ALL of these products must NOT have been exhibited last year.

SHOP PRODUCT UPLOADS:

• Can upload an unlimited number of products.
• Ideally the majority of your items are new, however, you may DUPLICATE last year products to create a new listing for this year.

If you remember from last year, we capped it to 20 SKUs. This year, you can have unlimited SKUs.

WHAT IS YOUR SKU?

• Your SKU is your order number from your application fee, followed by 001, 002, 003, 004 and so on
• EG - If your application order number was 6135, your SKUs would be: 6135001, 6135002, 6135003, etc.

DECIDE HOW TO ALLOCATE YOUR SKUs

• UNLIMITED SKUs: You can have unlimited number of SKUs. EG - you have 50x cat & dog posters at $39 each - each poster could have a unique SKU = 6135001 to 6135050. This is manageable if you have less than 20 products.
• GROUPED SKUs: You can group similar products with the same price under the same SKU. EG - SKU 6135001 is for 25x cat posters worth $39 each, and SKU 6135002 is for 25x dog posters for $39 each. This is more manageable if you have more than 20 products.

IMPORTANT

• Every SKU must be individually uploaded into the Portal (details, descriptions, photos) and needs to be counted and verified at drop off and pickup. Less SKUs = Less work.
• You MUST attach a label to EVERY product, and you must include the SKU and price on each label.

In the Product Dashboard, click on "+ Add Product" and complete the form:

PRODUCT DETAILS

• Product Name: Your artwork title or product name goes here
• Product Type: Select one
• Description: Gallery products, and Shop products with a photo, MUST have a description (product details, material & dimensions, optional bio). Shop products that don't have a photo don't need a description.
• Product Tags: MUST select "2025 Gallery" OR "2025 Shop", other tags optional.
• Shipping Details: Not applicable
• Pricing Details: List the price of this product (inclusive of any GST)
• SKU: Include ONE SKU for this product
• Track Inventory: Select "Track This Product's Inventory"
• Quantity: List how many pieces there are - EG "1" for an original painting, or "5" if there are 5 prints/editions available, or "33" if there are 33 rings available, etc.
• Variant Details: Do not use

PRODUCT IMAGE:

• Gallery: MUST upload at least 1 image per product, showing the whole product, including frame. Subsequent photos (max 4) can show close ups or in-situ.
• Shop: Optional images for up to 5 products (used for social media marketing).
• Images must be high quality, but they can be in any shape.

COLLECTIONS:

• Collections: Not applicable

Once you have added everything, click "SAVE CHANGES" at the bottom of the page.

NEED HELP? Watch "How to upload artworks & products" Video (from 2024, the details above list some slight changes)

This is ONLY for SHOP items.

DUPLICATE PRODUCT

1. Find the product you want to duplicate.
2. For that product, click on the 3 DOTS in the far right "Action" column. Select "Edit"
3. Once in the "Edit Product Page", click on "More Action" on the right side above the "Product Image" area. Select "Duplicate"
4. Give the product a new name.
5. "Status of Product" can be either selection - admin still needs to approve regardless.
6. Tick/Untick if you do/don't want images to copy across.
7. Click "Duplicate"
8. The page will load with the new duplicated product.

CHECK/UPDATE DETAILS

Now check all details are filled in and edit any details that need changing. In particular:

• Description: If you upload a photo for this product, please include a description.
• Product Tags: MUST select "2025 Shop", other tags optional - remove "2024".

VARIANT DETAILS

• Click on the 3 DOTS under the "Action" column and select "Edit"
• Title: Do not change "Default Title"
• Price: If necessary, update price
• SKU: Update the SKU to this year's SKU
• Track Inventory: Should be "Track This Product's Inventory"
• Quantity: Update how many pieces there are

PRODUCT IMAGE:

• Shop: Optional images for 5 products (used for social media marketing).
• Images must be high quality, but they can be in any shape.

COLLECTIONS:

• Collections: Not applicable

Once you have added everything, click "SAVE CHANGES" at the bottom of the page.

• Once you have uploaded your products, the Art Show Committee will review your them and will either accept it or decline it (if it goes against our T&Cs).
• Once your products have been approved, they are ready to be sold over the weekend. ONLY products with photos will be visible on the website.
• GALLERY products can be purchased at anytime over the weekend via the website and will be collected the after the Art Show.
• SHOP products can only be purchased in-person while in the shop and will be taken at the time of purchase.

If you need to make any changes to your personal details, bank details or any of the uploaded artwork/products, you can simply log into your Portal Account and make the changes.

Last date allowed to make changes: FRIDAY 10th OCT

When one of your artworks or products sells:

• You will be sent an email notification.
• Your Portal Dashboard will also update with the details, and
• The "Orders" page will also provide the details of the sale.

IMPORTANT:

• The "Store Earnings" are an indicative guide only.
• True payment details will be determined by the Art Show Committee at the completion of the Art Show.
• Payment of your earnings (65%) will be paid by the School within 30 days of the Art Show ending.