Terms and Conditions - Exhibitors


There have been two core changes to the Art Show in 2021, they are:

    1.  A two step Consideration & Acceptance Process to exhibit at the Art Show

      • Step 1:  Applying to Exhibit - Complete the Application Form to be considered for the Art Show.  Applying is FREE.  The Art Show Committee will review your application and will let you know if you have been accepted into the Art Show
      • Step 2:  Final Submission for Accepted Exhibitors - paying the applicable fee and itemised list of artworks with accompanying photographs of each item.

        2.  The Art Show will be online only, with artworks being sold via this website

        • Due to the uncertain times with COVID, the Art Show Committee has decided the Art Show will occur solely ONLINE and will be open to the public for a WEEK.

        Please read the following information to ensure you are aware how the Art Show will be run and what your requirements are.

        If you have any questions, please get in contact with your Category Coordinator.


        Application Open Date:

        Monday 16th Aug 2021

        Application Closing date:

        Sunday 19th September 2021

        (or earlier when capacity has been reached)

        Artists Notified of Acceptance:

        By Wednesday 22nd September 2021

        Closing date for Finalising Submission & Payment:

        Tuesday 30th September 2021

        Delivery of Artworks and Items:

        Drop off PRIOR to Art Show not necessary.  Artists are to retain their items during the Art Show and are to only deliver their SOLD items at the completion of the Art Show

        Gala Opening Night:

        Friday 22nd October 2021 

        Details to be confirmed (online platform)

        Show Open Online:

        Friday 22nd Oct 2021 Evening (Time TBC) until Thursday 28th Oct 2021 11.59pm

        Delivery of SOLD Artworks and Items:

        Artists can either:

        • Deliver the SOLD items to the School after the end of the Art Show - these dates will be advise closer to this time, as it will be dependent on COVID restrictions.
        • Offer free postage and post the sold item direct to the buyer



        All fees are non-refundable

        Application Fee

        All Categories:  FREE

        Submission Fee

        Fine Art:  $45 per Artist

        Jewellery:  $35 per Artist

        Lifestyle & Design:  $35 per Artist

        Commission Fees

        Items sold have the following Commission deducted from the sales price and retained by the School

        • $20 and under – 10% Commission
        • $21 and above – 25% Commission



          • Artists/Makers/Creatives (hereby referred to as the "Artist") located in Australia are welcome to be considered to exhibit at the Mount Eliza Art show (invitation may occur, but is not necessary)
          • To be considered, Artists must complete the relevant Application Form for the category they wish to exhibit in:
          • If the Artist is uncertain of the best Category for their works, contact the relevant Category Coordinator/s for guidance.
          • The Artist may submit suitable works in more than one Category.
          • Refer to the “Important Dates” table for Application Open and Closure dates which must be strictly adhered to.
          • The Art Show Committee reviews all submitted applications to determine suitability and compatibility for the Art Show.
          • The Art Show Committee will notify Artists (via email) if they have, or have not been, selected to exhibit in the Art Show. Notifications will be advised anytime from the date of the Artist’s submission, with the latest date being the Notification Date.
          • Artists who have not been offered to exhibit this year, are encouraged to apply in future years.
          • The Art Show Committee’s decision is final, and will not discuss the outcomes with any of the Artists.
            • Accepted Artists are required to pay the Submission Fee for each accepted Category they can exhibit in
            • Once the Submission Fee has been received, the Category Coordinator will provide the Artists with an Excel Spreadsheet that the Artist must complete.  This spreadsheet is to provide artwork/item specifics which will be uploaded into the product listing on the website.
            • IMPORTANT!  A JPG image of EVERY UNIQUE item MUST be provided.  For Fine Art, at least ONE image and up to FOUR images per artwork can be submitted, for Jewellery and Lifestyle & Design, only ONE image per item is to be submitted.  The Category Coordinator will advise more about this requirement prior to Submission
            • Artworks that do NOT have an image will NOT be listed for sale. 
            • The Art Show Committee is responsible for listing and "displaying" all items on this exhibition website.
            • The Art Show Committee reserves the right to, or not to, upload exhibits/photographs onto the website at their discretion.
            • The Art Show Committee will manage the exhibit and be responsible for finalising all sales transactions.
                • Artworks/Items will be on sale solely via the website.
                  • Artworks/Items will be available for purchase for a week.
                  • If the items are "one-off" pieces, the Artists agrees to remove their items from all other sale platforms for the duration of the Art Show, so that their item is solely available for sale on the Art Show platform during this time.
                  • If the items are "editions/multiples", the Artists agrees to ensure that they have enough product to supply the Art Show if they still have their product listed on other platforms.
                    • The default collection of purchased Artworks, will be for the Artists to drop off the sold items to the school for the purchaser to collect them from the school.  Other postage options, such as free postage, may be possible.  Artists should discuss their options with their Category Coordinators.
                      • Once the Art Show has been fully finalised, the Financial Officer will deposit the sales earned, less the Art Show Commission rate, to the Artists nominated bank account.
                    1. DELIVERY & COLLECTION OF SOLD ITEMS 
                      • At the end of the Art Show, the Committee will advise the Artist how many of their pieces sold.
                        • Delivery and Collection of sold artworks:
                          • Artists can deliver their sold artworks to the school, for the buyer to collect their purchases from the school
                          • Artists can offer free postage on their artworks, and are to post the artwork direct to the buyer (must include tracking)
                          • The Art Show Committee is happy to facilitate custom postage requests from buyers to the Artists
                        • If the Artist is to deliver the sold items to the school:
                          • Artists are to deliver (personally or by courier/post) their sold items to the Primary School within the time frame advised by the Category Coordinator.
                            • Delivery is to “Mount Eliza North Primary School”, Moseley Drive, Mount Eliza, 3930
                            • Items are to be packaged in a way to allow for easy collection by their buyer - eg, if the Artists sold 5 items to 5 different buyers, each purchase must be separately packaged and clearly labeled so that the Art Show Committee can give the sold item to the correct purchaser at pick up.


                        INDEMNITY, INSURANCE & MARKETING

                        1. The Artist agrees to indemnify the Mount Eliza Art and Design Show and hold the organisers harmless in the event of the loss or damage whatsoever to the entered artworks from delivery of the artworks. The committee shall exercise all reasonable care in handling the artworks. The Artist shall be responsible for the insurance of works against loss or damage when in custody of the committee or in transit.
                        2. The Art Show Committee are permitted to photograph exhibits for administration and for the purposes of publicity and marketing, unless otherwise stated by the artist in the form of a written objection which must be received during Step 1. Application Process. The Art Show Committee is not obliged to promote the Artist.
                        3. The Art Show Committee encourages each Artist to promote their art in the art show via their own social media channels.